- Report Claims Gen Z and Hybrid Workers Are Using AI to Take Notes Instead of Attending Meetings
- Users see more promotions and earn higher salaries
- However, the AI might not pick up on nuance, tone, or intent.
Younger workers reportedly favor AI-powered note-taking tools over attending meetings in person – and many say it will allow them to focus on the work that matters.
A new study from Software Finder found that a fifth (19%) of workers now frequently use AI tools to take meeting notes, with hybrid workers (26%) twice as likely to adopt them as in-person employees (13%).
Saving time (69%), reducing manual note-taking (41%) and improving recording accuracy (27%) were highlighted as key benefits, but adopters are also seeing larger indirect benefits for their careers.
Can AI replace meeting participants?
The Software Finder study found that people who frequently take notes via AI are more likely to receive promotions (28%) than their counterparts (15%), and they also tend to earn higher salaries on average ($86,000 vs. $67,700).
Workers save more than an hour each week simply by using AI note takers, but the usual concerns remain. Inaccuracy and loss of nuance (48%), privacy concerns (46%), data security risks (42%), and misinterpretation of tone or intent (32%) were among the most frequently cited.
A quarter of respondents also noted an over-reliance on AI, with 87% admitting their workload would increase if AI note-takers stopped working. Yet 29% of workers report skipping meetings, leaving it to AI – which is more common among Gen Z (43%) than millennials (30%).
Still, not all meetings are equal, and some are more suited to AI note-takers than others. Brainstorming sessions (53%), project status and updates (45%), and strategic planning meetings (43%) are among the most appropriate, with training/onboarding (39%) and team check-ins (37%) being better when a human is present – no surprise.
While data suggests that moving away from in-person meetings may not be a bad thing, with workers able to leverage AI to reduce administrative work and focus on creative output, it’s still a line that needs to be tread carefully.
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